Our boutique law firm seeks an experienced, professional, detail-oriented Administrative Assistant who exhibits confidence, initiative and strong communication skills to support the firm located in our Philadelphia office from Monday to Friday. The dynamic nature of this role requires the ideal candidate to have exemplary time management skills and the ability to identify and anticipate the firm’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the office legal team (attorneys and paralegals), clients, lenders, CPAs, practice brokers, real estate brokers and other professionals. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.  To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, and personnel information while exercising professionalism and discretion.

Responsibilities include, but are not limited to, the following:

• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Coordinate and handle event planning and logistics
• Take notes at meetings and handle post-meeting follow-up
• Compose and prepare correspondence and assist with preparing presentations
• Edit and proof-read documents and marketing materials
• Read and review documents, articles and other information; summarize relevant content; data analysis
• Liaise with clients; handle and coordinate customer relationship management (CRM)
• Participate in client onboarding and initial client engagement, including participation in initial onboarding calls, preparation and collection of engagement letters, and direct communication with clients regarding any initial questions and concerns
• Set up new matters in the firm’s practice management software; assist with maintaining practice management databases and generate reports to assist with the coordination, triage, and assignment of new matters to firm attorneys
• Assist with maintaining practice management databases and generate reports to assist with the coordination, triage, and assignment of new matters to firm attorneys. Maintain and update office templates and related data points
• Track the status of ongoing client matters and collaborate directly with attorneys and paralegals to ensure that all relevant deadlines are timely satisfied.
• Coordinate and handle conflicts checks within the firm
• Handle and maintain systems for tracking and renewing attorney licensure, registration and CLE for jurisdictions across the country for the Managing Partner
• Coordinate with IT, Telecommunications and Building Management through their respective portals as well as direct communication
• Work on the production of firm podcasts; coordinate with the production team on the release of podcasts; coordinate and schedule podcast guests
• Act as liaison with various third parties including insurance providers, CPAs, lenders and brokers.

 Education and Skills Required/Preferred:

• Bachelor’s Degree  
• Strong work tenure: Minimum of 3 years of experience as an Administrative Assistant at the executive level
• Expert level written and verbal communication skills
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, industry leaders and other 3rd parties
• Excellent time management and prioritization skills
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Self-directed, energetic and eager to tackle new projects and ideas
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Positive attitude
• Strong work ethic
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

About Us:

We are a boutique law firm with a rapidly growing niche practice that focuses on representing dentists and veterinarians across the country in a full range of business matters. The progressive and successful business model of the firm brings an impressive range and size of clients that span the country.  The firm is nationally recognized and highly regarded in the dental and veterinary industries, commonly recognized by the URLs of www.YourDentalLawyer.com and www.YourVetLawyer.com.  The firm’s Managing Partner and founder is the co-founder and co-host of The Dental Amigos Podcast, connecting the firm’s practice with its dental clients and providing a valuable resource for the dental community.

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To apply, please submit a cover letter, compensation requirements and resume to Kimberly@RMontgomery-law.com. Thank you.

Are you interested in working for a progressive and nationally recognized law firm with a rapidly growing niche practice? Our boutique law firm, which focuses on representing dentists and veterinarians across the country in a full range of business matters, seeks a highly motivated transactional attorney with over 5 years of solid experience working in a sophisticated law firm environment to work across the breadth of the firm’s practice. The ideal candidate will have M&A, transactional and general corporate law experience, preferably in the health care and dental industries. This attorney will work in our Philadelphia office.

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Why Join Us?

• Nationally Recognized: Our firm is highly regarded in the dental and veterinary industries, known by the URLs YourDentalLawyer.com and YourVetLawyer.com.

• Expansive Reach: We are headquartered in Philadelphia and have offices across the country to serve our national client base.

• Industry Connections: Our founder co-hosts “The Dental Amigos Podcast” and “The Veterinary Start-Up Podcast,” providing valuable resources for our communities.

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What We Offer:

• Direct Involvement: Be an attorney who has substantial client interaction and a direct role in the matter and the outcome.

• Complex Work: Dive into negotiating and drafting relevant documents with an abundance of complex work.

• Negotiate & Draft: Transactional and commercial documents, asset-purchase agreements, partnership/operating agreements, employment agreements and other related documents.  

• Collaborative Environment: Work independently and as part of our team of experienced attorneys and paralegals in our Philadelphia office.

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Requirements:

• Pennsylvania bar admission required.

• M&A and transactional experience, preferably in the healthcare and dental industries.

• Bright, motivated attorney ready to take on challenging tasks.

‍

How to Apply: Submit your cover letter, compensation requirements, and resume.

‍

Are you interested in working for a progressive and nationally recognized law firm with a rapidly growing niche practice? Are you looking for an exciting opportunity for autonomy and responsibility in a sophisticated legal practice? Our boutique law firm, which focuses on representing dentists and veterinarians across the country in a full range of business matters, seeks a highly motivated transactional attorney with a minimum of 3 years of solid experience working in a sophisticated law firm environment to work across the breadth of the firm’s practice. This attorney will work in our Philadelphia office.

‍

Why Join Us?

• Expansive Reach: We are headquartered in Philadelphia and have offices across the country to serve our national client base.

• Nationally Recognized: Our firm is highly regarded in the dental and veterinary industries, known by the URLs YourDentalLawyer.com and YourVetLawyer.com.

• Industry Connections: Our founder co-hosts “The Dental Amigos Podcast” and “The Veterinary Start-Up Podcast,” providing valuable resources for our communities.

‍

What We Offer:

• Direct Involvement: Be an attorney who has substantial client interaction and a direct role in the matter and the outcome.

• Complex Work: Dive into negotiating and drafting relevant documents with an abundance of complex work.

• Negotiate & Draft: Commercial document, including asset-purchase agreements, partnership/operating agreements, employment agreements, employee handbooks and other documents.  

• Handle: Corporate and compliance issues.

• Professional Development: Collaborate with seasoned attorneys, learn the nuances of our niche practice and work with industry leaders.

• Collaborative Environment: Work independently and as part of our team of experienced attorneys and paralegals in our Philadelphia office.

‍

Requirements:

• Pennsylvania bar admission required.

• Transactional experience, preferably in the healthcare and dental industries.

• Bright, motivated, quick-learning attorney ready to take on challenging tasks.

‍

How to Apply: Submit your cover letter, compensation requirements, and resume.

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